Written By David Gomez, Local Journalism Initiative Reporter
ADELAIDE METCALFE - In an effort to enhance community engagement and accommodate larger audiences, council is exploring the possibility of holding council meetings at alternate locations within the township. This initiative was discussed during the council meeting held on September 3, where staff presented a detailed report on the feasibility and implications of such a move.
Michael Barnier, Clerk and Manager of Legislative Services, introduced the topic by outlining the two potential venues under consideration: the Adelaide-W.G. MacDonald Public School and Our Lady of the Pillar Academy. Both facilities are equipped to handle larger gatherings and meet accessibility standards required for council meetings.
The Adelaide-W.G. MacDonald Public School offers its gymnasium and auditorium for rent at an estimated cost of $220 (plus HST) for a two-hour meeting. This fee includes permit, custodial, rental, and equipment charges such as microphones and projectors. On the other hand, Our Lady of the Pillar Academy has proposed a rental fee of $250 per meeting, with the possibility of an additional damage deposit.
Barnier highlighted that while both locations are accessible and capable of hosting larger audiences, additional costs would arise if the township opts to include livestreaming and remote participation. The County of Middlesex IT Services estimated that setting up the necessary technology would require an additional budget of approximately $1,000. These enhancements aim to ensure that council meetings remain accessible to all residents, including those who cannot attend in person.
During the meeting, Councillor Betty Ann MacKinnon expressed concerns regarding the costs associated with renting the Adelaide-W.G. MacDonald Public School. She questioned the rationale behind the rental fees, emphasizing that the municipality supports the school through taxes and other contributions. Barnier responded by explaining that the school board’s rental policy is in line with a province-wide cost-recovery model introduced three to four years ago, which aims to cover administrative and custodial expenses. He reiterated that the cost was relatively minimal in comparison to other potential expenses.
Barnier also emphasized the potential benefits of holding council meetings at alternate locations, noting that such a move could increase engagement, particularly when addressing issues specific to different areas within the township. However, he also acknowledged that regular council meetings at new venues might not significantly boost participation unless there are local matters of particular interest to the residents in those areas.
Council ultimately voted to receive the report for informational purposes. The recommendation suggests that the consideration of alternate meeting venues be incorporated into the 2025 draft budget. This approach allows the township to evaluate the financial and logistical aspects further before making a definitive decision. By potentially expanding the venues available for council meetings, the township aims to foster greater community involvement and ensure that all voices are heard in municipal decision-making processes.
